Virtual Cards, Real Advantages — for TMCs, Travel Managers, and Hoteliers 

Virtual payments are no longer “next generation” — they’re now. 
As corporate travel grows more complex, traditional billback and credit processes can’t keep up. graspPAY bridges the gap between travel booking systems, financial platforms, and data analytics, ensuring every dollar is tracked, every transaction secure, and every stakeholder benefits.  goes here

Automate. Accelerate. Differentiate.
TMCs that adopt virtual payments win more clients and work more efficiently. With graspPAY, you can move beyond spreadsheets and manual workflows — transforming reconciliation into a competitive advantage. 

Key Benefits for TMCs

• Automate reconciliation across banks, GDS, and mid-office systems 

• Get paid faster with guaranteed commission and reduced billback delays 

• Eliminate fraud exposure with secure, one-time-use cards 

• Deliver transparency that strengthens client confidence 

• Integrate easily with your existing agency stack (GDS, accounting, graspDATA, etc.) 

What TMCs Need to Know About Virtual Cards

What are virtual cards and how do they help agencies?
Virtual cards are single-use, digitally issued payment instruments that replace traditional credit cards. They allow TMCs to process payments securely, while tying each payment to a booking or traveler ID for effortless reporting. 

Why should TMCs embrace virtual payments now?
Manual commission tracking and invoice reconciliation consume valuable resources. Virtual cards automate both — reducing time spent on admin tasks and accelerating cash flow. 

How does graspPAY simplify commission recovery?
graspPAY automates the matching of virtual card payments with folio data and booking records — even across multiple suppliers. The result: fewer write-offs, faster settlements, and a single source of truth. 

How does it integrate with current systems?
Through open APIs and deep integrations with agency back- and mid-office tools, graspPAY fits seamlessly into your workflow — eliminating rekeying and manual matching. 

What makes virtual cards more secure?
Each virtual card number can be restricted by merchant, amount, and expiration — eliminating misuse and drastically reducing fraud and chargebacks. 

“With GraspPAY, we’ve cut reconciliation time from days to hours — and we can finally track commissions in real time.” 
— Agency Operations Director, Global TMC Partner 

[Book a demo] → See how graspPAY simplifies your TMC payment workflow.

Virtual payments are no longer “next generation” — they’re now. 
As corporate travel grows more complex, traditional billback and credit processes can’t keep up. graspPAY bridges the gap between travel booking systems, financial platforms, and data analytics, ensuring every dollar is tracked, every transaction secure, and every stakeholder benefits. 

Gain Control, Insight, and Assurance — Across Every Trip.
For corporate travel managers, visibility into spend is everything. graspPAY provides real-time tracking and automated reconciliation — all while improving compliance and traveler experience. 

Key Benefits for Travel Managers

• Centralize payment data for full program visibility 

• Enforce policy compliance at the point of payment 

• Simplify reconciliation and reporting

• Improve supplier relations through faster, transparent payments 

• Strengthen control with configurable spend limits and merchant restrictions 

What Travel Managers Should Know About Virtual Cards

What are virtual cards and how do they differ from traditional corporate cards?
Virtual cards are digital payment credentials generated for specific transactions, with unique numbers, pre-set limits, and expiration dates — enabling tight control over spend and category usage. 

Why do travel managers prefer virtual cards?
Virtual cards reduce fraud, ensure compliance, and deliver the detailed data needed for program optimization. Each card can be tied to a trip, traveler, or department, giving unmatched clarity. 

How does graspPAY enhance data visibility?
Unlike traditional payment solutions, graspPAY integrates with graspDATA and graspANALYTICS — enabling spend data to flow directly into your reporting environment with no manual effort. 

How do virtual cards improve traveler experience?
They allow instant payment authorization, even for last-minute bookings, while removing the need for travelers to front expenses or carry corporate cards. 

What about refunds and adjustments?
Virtual cards can easily accommodate partial or full refunds. graspPAY ensures clear linkage between refund and booking data for accounting accuracy. 

“GraspPAY gives us data we can act on — not just transactions, but patterns that shape policy decisions.” 
— Global Travel Manager, Fortune 500 Corporation 

[Talk to an Expert] → Discover how graspPAY brings clarity to your travel program. 

Virtual payments are no longer “next generation” — they’re now. 
As corporate travel grows more complex, traditional billback and credit processes can’t keep up. graspPAY bridges the gap between travel booking systems, financial platforms, and data analytics, ensuring every dollar is tracked, every transaction secure, and every stakeholder benefits. 

Get Paid Faster. Reduce Risk. Simplify Operations. 
Virtual cards make it easier for hotels to receive payment, reduce fraud, and eliminate billback headaches. GraspPAY ensures you’re paid quickly and securely — while giving your guests and partners a seamless experience. 

Key Benefits for Hoteliers 

• Guaranteed payment with pre-authorized virtual cards 

• Accelerate settlement — funds received within days 

• Minimize disputes and chargebacks 

• Reduce operational friction at check-in and check-out 

• Build stronger relationships with corporate clients and agencies 

What Hoteliers Should Know About Virtual Cards 

What are virtual cards and why are they ideal for hotel transactions? 
Virtual cards are single-use digital payment instruments issued by a corporation or TMC. Each card is unique to a guest’s booking and ensures funds are secured before arrival. 

How do virtual cards speed up payments? 
Because payment authorization occurs upfront, funds can be released to the hotel immediately upon checkout — eliminating billback cycles and delayed reimbursements. 

How do virtual cards reduce fraud? 
With no physical card to lose or duplicate, and a built-in spending limit, virtual cards eliminate the risk of chargebacks and unauthorized use. 

What if the virtual card expires or declines? 
GraspPAY provides full visibility into card parameters (validity, limits, timing), so front-desk teams know exactly when and how to charge. Hotels can also collaborate with the issuing agency for quick resolution. 

What about incidentals or refunds? 
Policies can be managed upfront: either a separate incidental card can be issued, or policies adjusted to restrict additional charges. For refunds, GraspPAY supports direct refund routing through the same payment channel. 

How should staff prepare for virtual cards? 
Ensure front-desk and accounting teams understand your property’s policies and timing for charging virtual cards — ideally within the authorized window post-departure. 

  
[Learn More] → See how GraspPAY supports hotel operations.