The Power of Virtual Cards in Business Travel
Virtual Cards, Real Advantages — for TMCs, Travel Managers, and Hoteliers
Virtual cards are transforming business travel payments — making transactions faster, safer, and smarter for everyone in the travel ecosystem.
With graspPAY, you gain automation, transparency, and confidence across every booking and every payment.
Virtual payments are no longer “next generation” — they’re now.
As corporate travel grows more complex, traditional billback and credit
processes can’t keep up. graspPAY bridges the gap between travel booking systems,
financial platforms, and data analytics, ensuring every dollar is tracked, every
transaction secure, and every stakeholder benefits.
Automate. Accelerate. Differentiate.
TMCs that adopt virtual payments win more clients and work more efficiently.
With graspPAY, you can move beyond spreadsheets and manual workflows — transforming
reconciliation into a competitive advantage.
Key Benefits for TMCs
- Touchless deployment into OBTs and GDS
- Automate hotel communication with multiple communications like email and GDS SI fields
- No agent training necessary as cards can be provisioned to traveler profiles, which agents use today
- Increase stickiness with your client but delivering virtual cards using their existing bank
- Integrate easily with your existing agency stack (GDS, accounting, graspDATA, etc.)
Deep Dive: What TMCs Need to Know About Virtual Cards
What are virtual cards and how do they help agencies?
Virtual cards are single-use, digitally issued payment instruments that replace traditional credit cards. They allow TMCs to process payments securely, while tying each payment to a booking or traveler ID for effortless reporting.Why should TMCs embrace virtual payments now?
Manual commission tracking and invoice reconciliation consume valuable resources. Virtual cards automate both — reducing time spent on admin tasks and accelerating cash flow.How does graspPAY simplify commission recovery?
graspPAY automates the matching of virtual card payments with folio data and booking records — even across multiple suppliers. The result: fewer write-offs, faster settlements, and a single source of truth.How does it integrate with current systems?
Through open APIs and deep integrations with agency back- and mid-office tools, graspPAY fits seamlessly into your workflow — eliminating rekeying and manual matching.What makes virtual cards more secure?
Each virtual card number can be restricted by merchant, amount, and expiration — eliminating misuse and drastically reducing fraud and chargebacks.Book a Demo
Highlights:
- 80+ global bank connections
- PCI-compliant and secure
- Seamless integrations with leading TMC, ERP, and PMS systems
- Proven across the business travel ecosystem
Why graspPAY?
graspPAY isn’t just another virtual card solution — it’s the connective tissue of the travel payment ecosystem.
Trusted by leading agencies, corporations, and suppliers, it integrates payment automation with the data intelligence of graspDATA and graspANALYTICS, giving you a unified view of spend, compliance, and performance.
Virtual payments are no longer “the future” they are here to stay. As your travel programs
become more complex, traditional billback and credit processes struggle to keep up, creating
gaps in visibility, compliance and control. graspPAY closes those gaps by seamlessly connecting
your booking tools, financial systems and data analytics. The result? Every dollar is accounted for,
each transaction is protected and your travels and finance teams ALL benefit!
Gain Control, Insight, and Assurance — Across Every Trip.
For corporate travel managers, visibility into spend is everything. graspPAY provides real-time tracking and automated reconciliation — all while improving compliance and traveler experience.
Key Benefits for Travel Managers
- Centralize payment data for full program visibility
- Enforce policy compliance at the point of payment
- Simplify reconciliation and reporting
- Improve supplier relations through faster, transparent payments
- Strengthen control with configurable spend limits and merchant restrictions
Deep Dive: What Travel Managers Should Know About Virtual Cards
What are virtual cards and how do they differ from traditional corporate cards?
Virtual cards are digital payment credentials generated for specific transactions, with unique numbers, pre-set limits, and expiration dates — enabling tight control over spend and category usage.Why do travel managers prefer virtual cards?
Virtual cards reduce fraud, ensure compliance, and deliver the detailed data needed for program optimization. Each card can be tied to a trip, traveler, or department, giving unmatched clarity.How does graspPAY enhance data visibility?
Unlike traditional payment solutions, graspPAY integrates with graspDATA and graspANALYTICS — enabling spend data to flow directly into your reporting environment with no manual effort.How do virtual cards improve traveler experience?
They allow instant payment authorization, even for last-minute bookings, while removing the need for travelers to front expenses or carry corporate cards.What about refunds and adjustments?
Virtual cards can easily accommodate partial or full refunds. graspPAY ensures clear linkage between refund and booking data for accounting accuracy.Talk to an Expert
Highlights:
- 80+ global bank connections
- PCI-compliant and secure
- Seamless integrations with leading TMC, ERP, and PMS systems
- Proven across the business travel ecosystem
Why graspPAY?
graspPAY isn’t just another virtual card solution — it’s the connective tissue of the travel payment ecosystem.
Trusted by leading agencies, corporations, and suppliers, it integrates payment automation with the data intelligence of graspDATA and graspANALYTICS, giving you a unified view of spend, compliance, and performance.
Virtual cards are quickly becoming a standard form of payment across corporate travel.
As a hotelier, they offer a more secure transaction with few chargebacks and clearer billing
data. By accepting virtual cards and training staff on how to process them properly, you
can streamline your payment workflow, reduce front desk friction and provide a smoother
check in experience for corporate travelers.
Get Paid Faster. Reduce Risk. Simplify Operations.
Virtual cards make it easier for hotels to receive payment, reduce fraud, and
eliminate billback headaches. graspPAY ensures you’re paid quickly and securely —
while giving your guests and partners a seamless experience.
Key Benefits for hoteliers
- Guaranteed payment with pre-authorized virtual cards
- Accelerate settlement — funds received within days
- Reduce operational friction at check-in and check-out
- Build stronger relationships with corporate clients and agencies
Deep Dive: What Hoteliers Should Know About Virtual Cards
What are virtual cards and why are they ideal for hotel transactions?
Virtual cards are single-use digital payment instruments issued by a corporation or TMC. Each card is unique to a guest’s booking and ensures funds are secured before arrival.How do virtual cards speed up payments?
Because payment authorization occurs upfront, funds can be released to the hotel immediately upon checkout — eliminating billback cycles and delayed reimbursements.How do virtual cards reduce fraud?
With no physical card to lose or duplicate, and a built-in spending limit, virtual cards eliminate the risk of chargebacks and unauthorized use.What if the virtual card expires or declines?
graspPAY provides full visibility into card parameters (validity, limits, timing), so front-desk teams know exactly when and how to charge. Hotels can also collaborate with the issuing agency for quick resolution.What about incidentals or refunds?
Policies can be managed upfront: either a separate incidental card can be issued, or policies adjusted to restrict additional charges. For refunds, graspPAY supports direct refund routing through the same payment channel.How should staff prepare for virtual cards?
Ensure front-desk and accounting teams understand your property’s policies and timing for charging virtual cards — ideally within the authorized window post-departure.Learn More
Highlights:
- 80+ global bank connections
- PCI-compliant and secure
- Seamless integrations with leading TMC, ERP, and PMS systems
- Proven across the business travel ecosystem
Why graspPAY?
graspPAY isn’t just another virtual card solution — it’s the connective tissue of the travel payment ecosystem.
Trusted by leading agencies, corporations, and suppliers, it integrates payment automation with the data intelligence of graspDATA and graspANALYTICS, giving you a unified view of spend, compliance, and performance.
Why graspPAY?
graspPAY isn’t just another virtual card solution — it’s the connective tissue of the travel payment ecosystem.
Trusted by leading agencies, corporations, and suppliers, it integrates payment automation with the data intelligence of graspDATA and graspANALYTICS, giving you a unified view of spend, compliance, and performance.
Highlights:
80+ global bank connections
PCI-compliant and secure
Seamless integrations with leading TMC, ERP, and PMS systems
Proven across the business travel ecosystem